OxFirst Privacy Policy

At OxFirst, we respect your privacy. We want to ensure that you get the information, content, and experiences that matter most to you. OXFIRST is committed to protecting the privacy of its clients, friends, volunteers, and other contacts.

Scope

This privacy policy applies to all personal data processed by full-time and part-time employees, volunteers when acting on behalf of OXFIRST, contractors and partners doing business on behalf of OXFIRST, as well as all legal entities, all operating locations in all countries, and all business processes conducted by OXFIRST.

What information do we collect?

OXFIRST collects the following personal data in line with the use purposes explained in a subsequent section:

  • – Your name and contact details
  • – Registration and participation in OXFIRST events and activities
  • – Other information you upload or provide to us

 

How do we use your information?

OXFIRST uses (and, where specified, shares) your personal information for the following purposes:

To process transactions. OXFIRST uses personal information such as name, email address, and company/institution to engage in interactions with you, including contacting you about your order or event participation. We use financial/credit card and payment information to process your order and may need to share some of this information with delivery services, credit card clearing houses, and other third parties to complete the transaction.

To provide support or other services. OXFIRST may use your personal information to provide you with support or other services that you have ordered or requested. OXFIRST may also use your personal information to respond directly to your requests for information, including registrations for newsletters, webinars, or other specific requests, or pass your contact information to the appropriate OXFIRST distributor or reseller for further follow-up related to your interests.

To provide information based on your needs and respond to your requests. OXFIRST may use your personal information to provide you with notices of new product releases and service developments.

To administer products. OXFIRST may contact you if you purchase products to confirm certain information about your order (for example, that you did not experience problems in the download process). We may also use this information to confirm compliance with licensing and other terms of use and may share it with your company/institution.

To communicate with you about a meeting, conference, event, webinar or our service offerings. We may communicate with you about a meeting, conference, webinar, event hosted or co-sponsored by OXFIRST or one of our business associates or one of our service offerings. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. Information you provide when registering for or participating in a conference managed or co-sponsored by parties, other than or in addition to OXFIRST may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. OXFIRST and its conference co-sponsors may contact you after the event about the event, subsequent iterations of the event and related events. Please note that OXFIRST conference, meeting or event organizers, co-sponsors, exhibitors, and other third parties may directly request your personal information at their conference booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.

To assist in your participation in OXFIRST activities. OXFIRST will communicate with you, if you are participating in certain OXFIRST activities such as OXFIRST conferences, authoring or reviewing an OXFIRST periodical article, or other OXFIRST activities. OXFIRST may send you information such as newsletters or webinars information.

To get feedback or input from you. In order to deliver products and services of most interest to our clients, from time to time, we may ask clients, volunteers, and website visitors to provide us input and feedback (for example through surveys, usability studies, focus groups).

To protect OXFIRST information assets as well as your own personal data. OXFIRST protects the confidentiality, integrity, and availability of OXFIRST information assets by following a risk management approach based on policies, standards, guidelines, and procedures to meet security objectives while supporting business and operational goals.

 

How can you control your information?

You can control the information we have about you and how we use it in the following way:

  • – Use the unsubscribe method provided in our various communications

 

Personal data about minors and children OXFIRST does not knowingly collect data from or about children under 16 without the permission of parent(s)/guardian(s). If we learn that we have collected personal information from a child under 16, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under age 16, please contact us.

 

How will you know if the Privacy Policy is changed?

OXFIRST may update its Privacy Policy from time to time. If we make any material changes we will notify you by email if you have an OXFIRST Account, or by means of a notice on this website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

 

External links behavior

Some of OXFIRST’s websites link to other sites created and maintained by other public- and/or private-sector organizations. OXFIRST provides these links solely for your information and convenience. When you transfer to an outside website, you are leaving the OXFIRST domain, and OXFIRST’s information management policies no longer apply. OXFIRST encourages you to read the privacy statement of each external website that you visit before you provide any personal data.

 

Collaboration with authorities

OXFIRST has appointed and mandated a privacy officer who represents the regulatory authorities inside the OXFIRST organization, and in return represents the OXFIRST organization to regulatory authorities.

The OXFIRST privacy officer will ensure proper communication with the relevant regulatory authority for privacy. The privacy officer will lead investigative action, complaint handling and data breach notification. The privacy officer will also monitor regulatory changes and consult the regulatory authority where implementation of a regulatory or technological change leads to doubt.

 

Responses to legal requests

OXFIRST reserves the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law.

In the event of bankruptcy, merger, acquisition, reorganization or sale of assets, your information may be sold or transferred as part of that transaction. The promises in this privacy policy will apply to your information as transferred to the new entity.

Your European Union privacy rights

Under the General Data Protection Regulation (Regulation EU 2016/679) (also known as GDPR), if you are an individual protected by the GDPR you may have certain rights as a data subject. To request information about or avail yourself of those rights, please send an email to info@oxfirst.com with “GDPR Request” in the subject line. In the email please describe, with specificity, the GDPR right you are requesting assistance with. Please note additional information may be requested prior to initiation of a request and that OXFIRST reserves the right to charge a fee with respect to certain requests. Upon OXFIRST’s completion of its review you will be notified if your request has been granted, denied, or exemptions apply.

How do I contact you if there is an issue?

If you have any questions or concerns about this Privacy Policy or about the use of your personal information, please feel free to contact us by email at info@oxfirst.com

 

Date
23 May 2018

 

Contact information:

info@oxfirst.com

OxFirst Ltd.
Oxford Science Park
John Eccles House
Robert Robinson Avenue
OX44GP Oxford
UK